IBIE Chapter Running Rules

1.  Concept

The applicant in accordance with the IBIE Chapter Management Rules, to safeguard the legitimate rights and interests of members, to promote the prosperity and development of the image etiquette industry for the purpose of social legal groups. The legal characteristics of IBIE chapter: mutual benefit, self-discipline, knowledge. IBIE Chapter is the process of establishing membership, and it is also the process of order of IBIE organization.

2.  Goal

It is to represent the interests of the association, build bridges of communication, strengthen ties in society, establish mutual trust, seek common business development, promote healthy competition, exchange information with each other, improve business capabilities, and optimize service quality and professionalism.

3.  Purpose

Group members to conduct industry training, evaluation, organize study tours, visits, and promote common progress in the industry. Formulate industry conventions and maintain industry authority. Effectively correct the problem of business, correct the image etiquette mis-understanding of the cognition and concept. Set industry standards, unified certification, strengthen quality and effectiveness, etc. Coordinate the relationship between enterprises within the IBIE Association, coordinate relations and disputes with external enterprises and even foreign enterprises, coordinate the relationship between member enterprises and government departments, intervene with relevant government departments, and improve the effect of collaboration. Through the association organization, collect and share the latest information, understand business opportunities, so that member enterprises less detours. It can also strengthen contacts with field industry associations, form alliances and seek common development.

4.  Principle

Comply with the country's constitution, laws and regulations, abide by the social morality, conscientiously fulfill the functions of social organizations and civil chambers of commerce, widely unite around the IBIE Committee, closely contact people in the industry, promote the exchange of views and information among members of the Chapter, chapter and other organizations, groups and governments, and expand business , For the prosperity of the image etiquette industry and service. The chapter follows the guidelines of voluntary participation, self-selected leadership, self-financing, unified management, self-service and honest democracy. All activities of the IBIE chapter comply with national constitutions, regulations and policies and adhere to social ethics.

5.  Requirement

● An authoritative course leader;
● Have a sound organizational structure and fixed office space;
● Have full-time and part-time staff corresponding to their operational activities;
● Have legitimate assets and sources of funding (more than 50,000 per cent of the activity funds); Have the ability to bear civil liability independently;
The leader of the application chapter, at least in accordance with the following 3 articles,
(1) In the image etiquette industry for more than 5 years, no bad credit and bad company history, good image, lecture class hours is more than 1000;
(2) More than 100,000 words are published in books, literary journals or newspapers that are publicly distributed throughout the country.
(3) More than 2 works are published independently.
(4) In the influential literature website, the number of subscriptions published (several) more than 5000 original finished literary works not less than 100,000 words.
(5) The course of film and television and audio works, not less than 20, the number of clicks is not less than 1000.
(6) With IBEP, IBEM or equivalent certification qualification and above.
(7) The establishment of a company with image etiquette industry, qualification of more than 1 million, business is not less than 3 years, the number of trainees training is not less than 1000.
(8) National or internationally recognized awards in the image etiquette industry;

6.  How does chapter start

1、Have had 4 events and 4 board meetings during the last 12 months. Gather with people interested in forming the chapter. Explain the benefits and opportunities of IBIE. Select the name of the Chapter
2、Sign the Application Letter and submit to IBIE committee The Application Letter must be signed by at least 5 IBIE Members. They can come from other Chapters and new members.
3、Elect the following members: President, Director and Treasurer
4、Complete Accord Books，Read and sign the respective Accord Book: President, Director and Treasurer
5、Upload the information to the Committee.
6、Chapter Approved by the IBIE International Board
7、Chapter Announced Logos sent The Chapter is announced in the IBIE Media outlets and logos are sent to the President Board with a description of the correct usage

7.  How does chapter work

The heart and soul of IBIE can be found at the local level through IBIE Chapter activities. Chapters exists as a group of at least 5 IBIE members organizing at least four meetings or events per year.  The events may be social, networking or philanthropic, but most are educational in nature.  Larger chapters organize popular and recurrent multi-day conferences, and chapters often join with other chapters to organize and host larger regional events.
Chapters have Boards of Directors with a variety of officer positions, maintain careful book keeping and financial records and report regularly to the IBIE International Board. 
Participating in chapter meetings and events is one of the best ways to maximize the value of your IBIE membership, by networking and bonding with industry peers, gaining continuing education, and keeping your professional skills sharp. 
Great leadership and professional development opportunities arise for members by taking positions on Chapter Boards of Directors, organizing events, and participating in philanthropic outreach. Leadership at the chapter level is also a valuable way to gain leadership points required for certification status, as well as providing a stepping stone to higher positions on the IBIE International Board of Directors.

8.  Chapter Event Points Program Approval Process Map

Before the Chapter Event

●  Chapter event leaders decide which speakers to invite to present at a chapter event. (if you invite an IBIE Points Provider to present a course that she/he already has approved for IBIE, there will be no need for the Chapter to submit an application for the chapter event.)

●  If the speakers do not have their CIP or CIM, their biographies, three testimonials, and a brief description of the topic to be presented, must be sent to the Administrator, Angelina Pang，Pts@yjyculture.com for approval. The Administrator, with input from Committee Chair, will approvet approve the speakers for their chapter event.

●  An Application is completed for the chapter event and, on the form, all the speakers and program titles are listed.

●  A Training Plan (TP) template is sent to each presenter and with the request for him/her to complete the plan and send it back. Emphasis is made that this is a requirement, so that members can earn CEUs and that as much detail as possible would be appreciated.

●  The completed Training Plans are sent to the Administrator for approval. The Administrator may ask questions for clarification or require some revisions to the plan so that it meets IBIE Program requirements.

●  Once the Training Plans are approved, Participant Training Evaluations (PTE) (link) are developed for each speaker. The top of the form is completed with information about the course and the speaker. The learning outcome statements, that the speaker listed at the top of the TP, are recorded at the end of the form. (We want participants to measure how well they believe the speaker achieved the intended results from the session.)

On the front of the Application is the list of items that are required for completion of the application:

□  Training Plan for each speaker
□  Bios for each speaker 
□  Three testimonials for each speaker
□  Sample of marketing that is used to promote the event which includes: 
a.  A statement about what attendees must do to earn IBIEPoints e.g. “Participants must attend the entire session, fully participate in all activities, and complete a PTE in order to earn IBIE Points. Please note that participants can earn Points for the sessions they do attend, even if they can’t be present for all the sessions in the educational event.
b.  The Disclaimer (link) is a standard statement regarding certification.
□  Statement of Proprietary Interest. The chapter leader should check with all the speakers to see whether they need to include in their materials a statement that protects their materials. e.g. “These materials are the property of Susan Smith and cannot be reproduced without her permission.” Some speakers opt not to include such a statement.
□  Participant Training Evaluation for each speaker
□  Sample of presenter handouts (at least two pages) and slides (at least five), if they are being used.

Decide if/how you will organize IBIE Certificates for participants, who are attending, and how the fee for each certificate will be collected.

After the Chapter Event
Following the educational event, the chapter leader must send three items to the Administrator, PTS@YJYCULTURE.COM:

a. The completed Report Form. Please note there are two tabs in the bottom left corner: Cover – details about the event and Participants – which requires participant names, contact information, whether they are members and would like an IBIE certificate for the event. Please use the name of each individual as it appears in the member’s record. Mistakes have been made updating member records because a name on the report could not be matched with a member’s record.

b. Completed Trainer Self Evaluation by each of the speakers

c. Completed evaluations by all participants. These evaluations can be scanned and forwarded electronically to: PTS@YJYCULTURE.COM

Please note that, if you have an IBIE Provider as a speaker for a course that she/he already has approved for IBIE points, then the points Provider is responsible for sending the Report and evaluations to the IBIE Administrator following the presentation.

When the CEU Administrator receives post-event documents, she will:
●  Immediately forward any certificate requests to HQ. HQ will then invoice the chapter leader who organized the event. Upon receipt of payment, the certificates will be sent electronically to that leader for dissemination.
●  Review the Materials and Trainer Self Evaluations and follow up with any questions to the chapter leader or speakers.
●  Record all the information on the chapter Report in a master report for all IBIE recent points-approved courses. The master report is forwarded to HQ at the end of each month.
●  When HQ receives the master Report from the Administrator, the information is used to update records for those members who have earned IBIE points for that month.